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Building Bulletin

BB 2014-29

July 18, 2014

 

STATE RUNS FIRST SET OF CHECKS IN NEW WVOASIS SYSTEm; some glitches encountered

 

The West Virginia Enterprise Resource Planning (ERP) Board announced this week the third phase of the state’s ERP project went live on July 8. With the implementation of Phase C, the new wvOASIS Financial, Procurement and Treasury applications will provide enhanced vendor opportunities through online registration and bidding. As part of the implementation, State Auditor Glen Gainer and State Treasurer John Perdue were able to process and print the first batch of checks received from the wvOASIS system. In total, 4,422 checks amounting to $1.739 million were part of this inaugural run. ERP is business management software that allows and organization to use a system of integrated applications to manage business functions. wvOASIS, which stands for West Virginia: Our Advanced Solution with Integrated Systems, will replace or introduce new business functionality including budget development, procurement, financial, transportation, and treasury management, as well as replacing a number of systems maintained by agencies to track items such as inventory, fixed assets, time and leave management, and real estate.

 

Contractors and vendors have called the CAWV to note that their payments have been held up in a number of state agencies. With the new system, there have been glitches and the state is working to fix them as they are encountered. Vendors are asked to be patient as the various agencies are stating that they are working diligently to get payments through as quickly as they can.

 

Phase C of the wvOASIS project greatly increases user interaction with added flexibility and is more robust in the Grant, Project Management and Accounting business areas, the state notes. Enhanced transparency from the system is designed to all the state to respond to information requests faster and implement tighter internal controls by providing audit trails of all system actions. Vendor opportunities are enhanced by a new Vendor Self Service (VSS) feature that maintains vendor information and allows online access to state solicitations which indicate the types of goods and services the state is requesting from the vendor community. VSS also provides an opportunity for vendors to electronically submit invoices thus reducing the time it will take the state to receive and pay invoices.

 

CAWV members participated in a task force that provided testing on the system. For members who believe it is taking an inordinate amount of time given the new system to get payment, please call the CAWV and the association will share with agencies comments and concerns. It is hoped the new system will be beneficial once completely operational.

 

Renovation, Cabell County Health Department

 

(iSqFt Project ID# 2126138) Bids will be accepted until 2:00 PM on 8/4/2014 for repair to the brick, mortar, lentils, replacement of elevator windows with block, repair of south facing roof edge by waterproofing and paint columns, beams and new block on the south facing wall of the Cabell-Huntington Health Department. Bids should be submitted to Cabell-Huntington Health Department, 703 7th Avenue, Huntington, WV 25701 (304)523-6483. Plans and specifications are available from Cabell-Huntington Health Department, 703 7th Avenue, Huntington, WV 25701 (304)523-6483. Plans and specifications are expected in the CAWV Physical Planroom and Internet Planroom at www.isqft.com.

 

Sludge Storage Building, Jefferson County

 

(iSqFt Project ID# 2126145) Bids will be accepted until 1:30 PM on 8/7/2014 for construction of a sludge storage building with reinforced concrete walls supporting conventional wood framing and pre-fabricated wood trusses for Jefferson County Waste Water Treatment Plant. Bids should be submitted to Shepherdstown Town Hall, 104 North King Street, Shepherdstown, WV 25443 (304)876-2398. Plans and specifications are available from Chapman Technical Group, 200 Sixth Avenue, P. O. Box 1355, Saint Albans, WV 25177 (304)727-5501. Plans and specifications are available in the CAWV Physical Planroom and Internet Planroom at www.isqft.com.

 

Exterior Renovations & Restorations, Lost Creek Historic Train Depot

 

(iSqFt Project ID# 2128185) Bids will be accepted until 2:00 PM on 8/14/2014 for exterior renovations and restoration for the historic train depot structure. A pre-bid meeting will be held on 7/25/2014 at 2:00 PM in the Mayor's Office, Community Building, 104 Railroad Street, Lost Creek, WV. Bids should be submitted to The Town of Lost Creek, 104 Railroad Street, Lost Creek, WV 26385 (304)745-3466. Plans and specifications are available from Michael Baker, Jr., Inc., 5088 West Washington Street, Second Floor, Charleston, WV 25313 (304)769-0821. Plans and specifications are expected in the CAWV Physical Planroom and Internet Planroom at www.isqft.com

 

Clinical Trials Research Unit, BRNI, HSC, morgantown

 

(iSqFt Project ID# 2128191) Bids will be accepted until 3:00 PM on 8/12/2014 for construction of a clinical trials research unit with the BRNI facility at the Health Science Center, Morgantown.

A mandatory pre-bid meeting will be held on 7/31/2014 at 12:30 PM at HSC North, 1st Floor, Learning Center Commons, Room 1905, 1 Medical Center Drive, Morgantown. Bids should be submitted to WVU Purchasing, Contracts and Payment Services, P.O. Box 6024 - 3rd Floor One Waterfront Place, Morgantown, WV 26506 (304)293-8475. Plans and specifications are available from Printscape Imaging & Graphics, 549 Beechhurst Avenue, Morgantown, WV 26505. Plans and specifications are available in the CAWV Physical Planroom and Internet Planroom at www.isqft.com.

 

Elevator Renovations, WVu-Institute

 

(iSqFt Project ID# 2128117) Bids will be accepted until 3:00 PM on 8/8/2014 for installation of equipment for an elevator renovation project at WVU-Institute. A mandatory pre-bid meeting will be held on 7/24/2014 at 2:00 PM in the auditorium, Engineering Classroom Building, Jackson and First Avenue, Montgomery. Bids should be submitted to WVU Facilities Management, 979 Rawley Lane, P. O. Box 6572, Morgantown, WV 26506 (304)293-8134. Plans and specifications are available from ZMM, Inc., 222 Lee Street West, Charleston, WV 25302 (304)342-0159.   Plans and specifications are expected in the CAWV Physical Planroom and Internet Planroom at www.isqft.com.

 
 

Sheriff Station, Loudoun County

 

(iSqFt Project ID# 2127063) Bids will be accepted until 4:00 PM on 8/28/2014 for construction of a one-story structure including Sally port and secure detention facilities, administrative offices for the Sheriff’s Office, a community meeting room, support areas, demolition of an existing residential structure on the site and be proficient with Leadership in Environmental Energy Design (LEED). A pre-bid meeting will be held on 7/30/2014 at 1:00 PM at 47 West Loudoun Street, Round Hill, Virginia. Bids should be submitted to Loudoun County, 1 Harrison Street, SE, 4th floor, Leesburg, VA 20176 (703)777-0394. Plans and specifications are available from Loudoun County, 1 Harrison Street, SE, 4th floor, Leesburg, VA 20176 (703)777-0394.

Plans and specifications are expected in the CAWV Physical Planroom and Internet Planroom at www.isqft.com.

 

Park Improvements, Bloomington, Garrett County, Maryland

 

(iSqFt Project ID# 2124507) Bids will be accepted until 1:30 PM on 7/31/2014 for construction of an approximately 1,220 LF of stone walking path, erection of a 20' x 36' pavilion and refurbishing of the existing basketball court for the Bloomington Community Park. Bids should be submitted to Garrett County Commissioners, 203 South Fourth Street, Room 209, Oakland, MD 21550 (301)334-5003. Plans and specifications are available from Garrett County Commissioners, 203 South Fourth Street, Room 209, Oakland, MD  21550 (301)334-5003. Plans and specifications are expected in the CAWV Physical Planroom and Internet Planroom at www.isqft.com.

 

Hydronic Heat PTAC Units, WV Veterans Home, Barboursville (Bid 7/9/2014)

 

Elco Mechanical Contractors................................................................................ $51,640

 

Generator Maintenance / Repair, Various Regions (Bid 7/10/2014)

 

Master Service Mid Atlantic...................................................................................... $10,000

Electronic Specialty Company..............................................................................  74,375

 

Plaster Repairs, Repainting, and Necessary Renovations, WV State Capitol Bldg, Governor's Reception Room (Bid 7/10/2014)

 

WQ Watters Company............................................................................................ $88,860

 

Untreated White Oak Lumber, Maintenance / Construction, Piling Projects , District 2 (Bid 7/16/2014)

 

Pierson Lumber Company Inc.................................................................................. $36,900

 

Building Materials, Corridor H, WVDOH (Bid 7/16/2014)

 

Elkins Building Supply.............................................................................................. $34,377

 

*CAWV Members in Bold Type